AFP ICON 2022 Information & Registration Policies

Policies

 

Registration Overview

AFP ICON welcomes anyone who supports the fundraising profession and the not-for-profit sector, and registration is open to AFP members and non-members without restriction (except children under 18). AFP members enjoy a discounted registration rate, and even deeper discounts are offered for certain membership categories including Collegiate, Young Professional, and Small Non-Profit Organization. Special discounted registration rates are offered to speakers, exhibitors, and international attendees from outside North America.

For questions about AFP membership categories, please contact the AFP membership department.

Note: Speakers should register through the Speaker Service Center. AFP's professional development department sends details to speakers and should be contacted directly for questions at ProfessionalDevelopment@afpglobal.org.

COVID-19 Policy (Updated November 12, 2021)

In July 2021, the U.S. Centers for Disease Control and Prevention (CDC) provided updated guidelines stating that “COVID-19 vaccination remains the most effective means to achieve control of the pandemic” and advising that people who live in high-transmission communities wear masks in indoor public spaces, even if they’ve been vaccinated. Per those guidelines and holding safety of our staff and attendees in the highest regard, AFP ICON will require all participants, including speakers/presenters, to be fully vaccinated (with proof of full vaccination required). "Full vaccination" means 14 days or more following the final dose of a US FDA approved or WHO recognized vaccine against COVID-19.

For more information and/or further updates, please check back here; or if you are already registered for the event, we will contact you via email with critical updates.

  • Is AFP allowed to do this, legally or otherwise? Yes.
  • Will AFP ICON speakers/presenters be required to be vaccinated, as well? Yes.
  • What if an attendee has just one shot of the two required for full vaccination? We require participants to be fully vaccinated. At this time, booster shots will not be required.
  • Will attendees from Canada who received the AstraZeneca vaccine be allowed to attend? Yes.
  • How can an attendee show proof of vaccination, and how will that information be stored/handled? We will have more details soon and will contact AFP ICON registrants via email to confirm proof of vaccination.
  • Will there be a virtual option for AFP ICON? We are considering all avenues, but there is no virtual option for AFP ICON planned at the moment.
  • If you have any questions, please email us at professionaldevelopment@afpglobal.org.

International Attendee Registration

Visas: It is the registrant's own responsibility to secure any visa required to enter the United States for AFP's conference. We recommend you plan ahead, at least 3-4 months in advance. For further information about requirements for travel to the United States, please visit https://travel.state.gov/content/visas/en.html.

If you require an invitation letter from AFP for your visa application to attend the conference, please email customer service with the following information:

  • Full name
  • Job title or position
  • Organization
  • Full postal and mailing address

Letters will be sent as attachments via email. Please let us know if you also require a hard copy of the letter. We can provide letters only for the conference dates, inclusive of pre-conference workshops.

Nonmember Registration

New for 2022, fully paid nonmember registration will include one year of AFP membership. Simply complete your AFP ICON 2022 nonmember registration, and we will contact you via email with information on how to redeem your AFP membership within one month of completion of registration. Please allow up to one month to receive membership information—your membership will not begin until you complete member registration.

If you would like to take advantage of AFP membership sooner, you can become an AFP member now by clicking here and completing your member registration before registering for AFP ICON 2022. Please note: At times, there may be a short time gap between a new AFP membership join/renew and the ICON registration site recognizing your new status. We advise allowing at least one hour after any new join or renew to ensure your status is correctly updated and the appropriate member pricing presented.

Group Registration

Register 5 people from your organization and the 6th registration is FREE! Every 6th person registered from your organization after the first 5 paid registrations may attend the conference, pre-conference workshops, or both at no cost.*

Please note: All team members must be registered by one person at the same time using our special group registration process for the conference, pre-conference workshops, or both. All team members must be listed using the same organization-based email domain; registrants having public domain addresses (e.g., @gmail.com) will not qualify in the count for the group discount promotion. No other discounts apply.

Individual registrants who registered as part of a group registration are not eligible for refunds, unless the entire group cancels. Individual registrations may be transferred to another person from the same organization by submitting a written request to customer service by April 15, 2022. See below the section covering Canceling or Transferring Your Registration.

*Does not apply to AFP Chapters.

Guest Registration

Conference registrants may register up to two (2) guests at a fee of $99 per guest. The guest category is intended for spouses, family, and friends who have no professional connection to AFP, the fundraising profession, or the non-profit sector. Guest registrants may attend general sessions, visit the exhibit hall, and attend networking events.

Special Offers & Discount Codes

Special offers and discount codes are valid only at the time of initial registration. Refunds will not be authorized for existing registrations where the special offer or discount code was received after the initial purchase. Discount codes cannot be applied to already reduced or discounted registrations. Limit one special offer or discount code per registration.

Scholarships

No conference scholarships are available directly through AFP IHQ. Please consult your local AFP chapter for further information about scholarships the chapter might offer.

Registration Confirmation & Badges

You will receive emailed confirmation within two (2) business days after you register. Registrations may not be confirmed until correct payment is received.

Approximately one (1) week prior to the conference, you will receive an additional email containing a barcode and instructions for picking up your conference badge and other materials once you arrive at the conference. Note that AFP no longer mails conference badges before the conference.

Badge Reprint Fee

Don't leave your badge at the hotel! Your conference badge serves as your ticket to the conference, so please treat it carefully as you would any other ticket. Badge reprints at the conference will incur a $25 badge reprint fee. Badge sharing or splitting is strictly prohibited.

Dietary Restrictions

AFP will provide special kosher and halal meals to registrants who notify AFP in advance at time of registration or in writing to customer service at least 14 calendar days prior to the event. Otherwise AFP ICON will offer food options to accommodate most other dietary restrictions including vegetarian, vegan, gluten free, dairy free, and nut free.

Volunteers Needed!

We need volunteers to help make the conference a great experience for everyone! Fully registered attendees who volunteer will receive a $50 AFP IHQ professional development gift certificate for completing the minimum requirement. Please sign up to volunteer at the time you register, or in writing to customer service at least 14 calendar days prior to the event.

Hotel Reservation Changes

Conference hotel reservation changes and cancellations may be made on the conference website or by contacting customer service *in writing* by March 19, 2021.

Canceling or Transferring Your Conference Registration

All conference registration cancellations and refund requests must be submitted in writing to customer service by March 2, 2022. A refund of conference fees paid, minus a $100 administrative fee ($50 admin fee if cancelling a pre-conference workshop only), will be given for cancellations received or postmarked by this date. No refunds will be granted for requests received or postmarked after this date. No refunds will be granted for no-shows. All requests for exceptions to the cancellation/refund policy must be submitted in writing to customer service by the registrant with appropriate documentation no more than seven (7) calendar days following the conference. After that time, no refund considerations will be made.

Individual registrants who registered as part of a discounted group registration are not eligible for refunds, unless the entire group cancels. Registrations may be transferred to another person from the same organization by submitting a written request to customer service by April 15, 2022.

Note that tickets for the local chapter event are not refundable (but they are transferable).

Transfers of registrations and tickets will be gladly accommodated prior to the conference by submitting a written request to customer service by April 15, 2022. Only one transfer/substitution is permitted per original registrant. The individual submitting the substitution request is responsible for financial obligations, including any balance due, associated with that substitution. Badge sharing or splitting is strictly prohibited.

Education Session Handouts

Handouts for conference education sessions are made available on the conference website and mobile app, if provided by education session speakers. AFP strongly encourages speakers to provide handouts in advance, but cannot guarantee availability. Printers will not be available on-site for printing handouts.

AFP Conference Code of Conduct

AFP is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers.

Harassment includes, but is not limited to:

  • Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion;
  • Sexual images in public spaces;
  • Deliberate intimidation, stalking, or following; 
  • Harassing photography or recording;
  • Sustained disruption of talks or other events;
  • Inappropriate physical contact;
  • Unwelcome sexual attention;
  • Advocating for, or encouraging, any of the above behavior.

Room Overcrowding

Education sessions at the conference are non-ticketed, and seats in education session rooms are available on a first-come, first-served basis. So, please plan ahead and have 2-3 choices in each time-frame in case one of your choices is full. If there is an education session you really want to attend, get there early to ensure you have a seat!

AFP ICON staff try to schedule popular topics and speakers in rooms large enough to accommodate potential demand, but it is not always possible to anticipate actual attendance. If a room is truly overcrowded, with no more seats available, AFP ICON staff and convention center personnel must follow local fire regulations and may have to ask participants to leave the education session room.

Education session overflow spaces will be available in the event of overcrowding, so at minimum you will be able to listen to an education session even if you can't be in the room.

CFRE Credit

Full participation at the conference may be applicable for up to 11.25 points of CFRE credit for initial certification or recertification. Pre-conference workshops may offer additional opportunity for 8-16 CFRE points each. Further details to be posted within a month before the conference.

ADA Accessibility

AFP welcomes all attendees and complies fully with the Americans with Disabilities Act (ADA). Please notify AFP at the time you register, or in writing to customer service at least 14 calendar days prior to the event, if you need a sign language interpreter or other accommodation related to audio, visual, or mobility needs.

Please note that American Sign Language interpretation will be provided for all General Sessions.

We advise attendees with mobility assistance needs to allow plenty of time to get from place to place as the convention center is very large.

Please note that photographs and video are taken during the conference. These images may be used in AFP marketing materials, the AFP website, and other products relating to AFP. By attending the conference, you consent to the possibility of your image being used in AFP-related materials.

By registering for AFP's conference, you agree that we may provide your registration information to our sponsors, partners, and affiliates who helped make this conference possible and that they may contact you with offers that may be of interest to you. If you do not want us to share your information, you may opt out notify AFP during registration or by submitting a written request to customer service (contact details below).

Children

No one under the age of 18 is permitted to attend any conference events, unless formally invited by AFP (e.g., award winners and honorees). If you bring children to the AFP ICON, you are responsible for child care arrangements. Children are not permitted in the exhibit hall or in any education sessions in the convention center or hotels.

Program Cancellation

AFP reserves the right to cancel programs. In the unlikely event that AFP cancels a given program—except as related to a force majeure event—all registrants will receive full refunds as applicable. AFP is not responsible for reimbursing travel costs.

Questions? Contact Customer Service

For questions related to registration and hotels, contact AFP ICON/Experient customer service:

  • By phone: Toll free 800-424-5249. For international, dial 1-847-996-5829
  • By email: frp@maritz.com
  • By postal mail: AFP, c/o Experient, 5202 Presidents Court, Suite 310, Frederick, MD 21703

For questions related to AFP ICON programming, contact AFP's professional development department at ProfessionalDevelopment@afpglobal.org.

4300 Wilson Blvd, Suite 300, Arlington, VA 22203 • 703-684-0410 | 800-666-3863 | Fax: 703-684-0540
© 2021 ASSOCIATION OF FUNDRAISING PROFESSIONALS
This site content may not be copied, reproduced or redistributed without prior written
permission from the Association of Fundraising Professionals or its affiliates.